Sales & Marketing Operations Coordinator 

About us:

At K-Hart Industries Ltd. we are passionate about designing and manufacturing agricultural equipment that makes a difference for conservation-minded farmers worldwide. We place farmers at the heart of everything we do, to support them with innovative, sustainable and robust solutions that they can trust. With a strong focus on creating forwarding-thinking solutions that benefit both farmers and the environment, our team thrives on creativity, collaboration, and the drive to make a positive and meaningful impact.

Who are you?

As a Sales & Marketing Operations Coordinator, you will play a central role in keeping K-Hart's sales and marketing operations organized, responsive, and moving forward. This is a detail-oriented, process-driven position focused on coordination, communication, and operational support. You will work closely with the Director of Sales & Marketing, Production Planner, Director of Operations, Parts Department, dealers, and customers to ensure information flows properly, timelines stay on track, and key tasks do not fall through the cracks. The ideal candidate is highly organized, accountable, and comfortable managing multiple priorities at once. You enjoy building structure, improving processes, and supporting a fast-moving team behind the scenes. This role is less about creative marketing and more about ensuring the systems, communication, and operational details behind the business run smoothly.

What's in it for you?

• Impactful work: Be part of a smaller company that is focused on sustainability and innovation and where you can see and feel your contribution make a difference.
• Career Growth: opportunities to learn, develop, and expand your skill set in agriculture
• Work with leadership and teammates who value your input and ideas.
• Be a part of a team who is committed to fostering an environment of optimism, community, and respect, ensuring a great experience for our employees and our customers.
• Group Health and Insurance Benefits, including medical, dental and vision coverage
• Employee Assistance Program
• Paid sick and personal/family leave

What will you do?

Sales & Operational Coordination:

• Provide day-to-day administrative and operational support to the Sales & Marketing department
• Assist with preparing customer quotations, invoices, and sales documentation through the company CRM and ERP systems
• Work closely with the Production Planner and Director of Operations to help ensure sold units are scheduled, built, and delivered on time
• Coordinate with Parts Specialists to help ensure machines, components, and supporting materials are shipped accurately and efficiently
• Assist in managing dealer onboarding, pricing programs, sales initiatives, and internal sales communications
• Help establish timelines, track progress, and follow up on outstanding tasks or deliverables
• Act as an internal point of coordination when the Director of Sales & Marketing is traveling

CRM, Dealer Portal & Data Management:

• Maintain accurate CRM records including dealer contacts, customer information, sales opportunities, machine ownership data, and dealer staff roles
• Help improve data quality, consistency, and organization across internal systems
• Manage dealer portal access requests and maintain current sales and marketing information for both Canadian and U.S dealers
• Support management and updates for khartused.com
• Build and maintain organized contact lists for marketing campaigns, dealer communication, and customer outreach

Marketing & Event Coordination:

• Coordinate trade show logistics including registrations, shipping, booth materials, hotel coordination, and timelines
• Assist with dealer meetings, field events, customer clinics, and sales support activities
• Coordinate marketing materials, merchandise orders, and promotional inventory
• Support marketing campaign execution and assist with communication coordination between departments
• Help track marketing expenses and assist with budget forecasting and reporting

What do you need to succeed?

• 3-5 years of experience in an administrative, sales support, operations, or coordination role
• Is highly detail-oriented, organized, and process-driven
• Communicates professionally and follows through consistently
• Is comfortable managing multiple projects, timelines, and priorities simultaneously
• Takes initiative and helps solve problems before they become larger issues
• Is comfortable working with CRM, ERP, and Microsoft Office Systems
• Understands the importance of responsiveness and accuracy when supporting dealers and customers
• Has experience in agriculture, equipment, manufacturing, or a related industry (considered an asset)
• Values accountability, teamwork, and professionalism
  

How to Apply: Once you click on the Apply for this Position button you will be taken to a page where you will have two ways to apply. You can upload your resume/CV or copy and paste your details into the box provided.